Grants Associate

The Harold Grinspoon Foundation (HGF), located in Agawam, MA, is seeking a full-time Grants Associate. This position will support current operational activities of the Grants department and participate in new initiatives of the foundation.

HGF seeks to further the realization of the religious and ethical principles and aspirations of Judaism via its flagship programs: PJ Library; JCamp 180, Life & Legacy, and Voices & Visions, and through grants to eligible individuals and organizations. The largest of the programs, PJ Library, provides families with high-quality children's books, music, and other resources that foster Jewish learning and create a gateway for deeper engagement in Jewish life.

Position Overview

Under the supervision of the Chief Financial Officer (CFO), the Grants Associate supports and manages various administrative and financial functions related to grants management within the Foundation. The Associate periodically interacts with other staff, grantees, auditors, vendors, and other external partners. This is not a program position.


Responsibilities include, but are not limited to:

Grants Administration:

  • Data entry and maintenance of GIFTS software
  • Processing and tracking payment requests and grant disbursements
  • Uploading, scanning, and attaching documents to records in the database
  • Inviting applicants for funding on behalf of Program and Engagement teams, communicating all necessary requirements and deadlines to the applicant
  • Tracking and following-up on narrative and financial reports, and any other outstanding documentation
  • Generating payment transmittal letters and sending checks to grantee partners
  • Drafting and sending regular mail and email documents on behalf of the grants management department
  • Collaborating with programs and other departments to develop grant guidelines, applications, and reporting requirements
  • Coordinate grant budget and expense tracking processes
  • Prepare monthly grant reports for leadership
  • Participate in new system implementations and integrations
  • Perform special projects and other duties as assigned by the CFO

General Administration:

  • Providing technical support to staff and grantees related to the grants management system
  • Serving as primary contact for telephone, paper, and electronic grant inquiries
  • Assist the CFO with administrative support as needed
  • Support the grants and accounting team with financial and administrative projects
  • Performing other duties and responsibilities as requested or assigned

Required Skills and Experience


  • Bachelor’s degree is preferred


  • Minimum of three years of administrative and customer service experience
  • Experience with Blackbaud Grantmaking preferred

Core Competencies:

  • Intermediate Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
  • Proactive work style, self-motivated, and detail oriented
  • Excellent written and verbal communication skills required (in person, via e-mail, and on telephone), and ability to compose effective, thoughtful correspondence
  • Excellent customer service skills
  • Ability to handle confidential information with complete discretion
  • Highly developed interpersonal skills including ability to interact effectively with leadership and staff
  • Ability to work well individually and as part of a team
  • Analytical, with the ability to balance multiple priorities

To Apply

Please e-mail cover letter and resume to [email protected].

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply.

To Apply

Please e-mail cover letter and resume to [email protected].

No phone calls please.