Position Overview
The Grants and Prospect Coordinator will support PJ Library’s® robust grant and major giving programs and report to the Director of Grants Management. This hybrid role will support the advancement department through grants coordination, grant and prospect research, portfolio management, moves management, prospect tracking, and general database support, as needed.
Responsibilities
Grants Research, Administration & Support
- Supports the Director of Grants Management through the administration of foundation grants and major gift proposals.
- Create and maintain a grants calendar with a 6-month outlook.
- Assists in the preparation, review, and submission of new applications and renewals.
- Support in both the internal and external grant processes.
- Coordinate internal grant meetings with staff and leadership; schedule, take notes, create a follow-up plan, in order to successfully execute the next steps for a grant.
- Through building collaborative relationships, coordinate timelines and information with various departments and leadership to ensure deadlines are met.
- Tracks grants in Raiser’s Edge NXT database and ensure all records and information is correct and up-to-date.
- Update actions, media, contacts, and opportunities throughout the grant cycle.
- Assist with moving grant contracts through legal review.
- Create metrics to track grants program outputs.
Prospecting and Portfolio Support
- Conduct minor prospect research for grant and major funder opportunities.
- With the Director of Grants Management, hold quarterly prospect portfolio reviews with Philanthropy Officers to ensure prospect documentation is correctly entered into NXT and up to date, and assist with portfolio changes.
- Working closely with the Database Administrator to ensure accuracy of data entry related prospect identification and research efforts are completed.
- Complete data entry related prospect management efforts, including assignments, strategies and moves management notes, ensuring the information is recorded in a timely fashion and is organized, stored, and maintained for data retrieval and reporting in Raiser’s Edge NXT.
- Create, manage, and interpret reports in support of prospect identification, prospect management, and to track major gift fundraising progress. With the Director of Grants Management, provide regular quality checks through the development and review of regular audit reports.
- Support the development and maintenance of a comprehensive major gift pipeline in Raiser’s Edge NXT with the Director of Grants Management and the Deputy Director of Advancement.
Data Responsibilities
- General data entry, list pulls, and records management.
- Draft pledge and grant payment reminders, working with the relationship managers to ensure accuracy in documentation and timeliness of the deliverable.
This position requires effective research as well as organizational and analytical skills. Must exercise a high degree of independent judgment, initiative, confidentiality, organization, communication and problem-solving skills. Must maintain effective communication systems, written and oral, with leadership, the advancement team, other departments, donors, prospects, and program officers.
Qualifications
- Bachelor's degree.
- A minimum of 3 years' experience in fundraising in a nonprofit organization.
- Ability to leverage technology to enhance fundraising efforts.
- Knowledge of the fundraising cycle and the role of foundation grants and prospect development within it.
- Strong research and analytical skills with the ability to investigate issues and recommend solutions.
- Self-disciplined and action-oriented with the ability to complete complex projects independently.
- Strong written skills, including editing and proofreading, to translate data for various stakeholders.
- Ability to develop a thorough understanding of HGF and PJ Library’s mission, vision, and offerings.
- Strong attention to detail, especially with names and financial data.
- Sound judgment and discretion in handling confidential information.
- Strong collaborative skills and ability to communicate effectively with colleagues.
- Creative and resourceful mindset with a proactive approach.
- Knowledge of ethics statements by APRA, Council for Advancement and Support of Education (CASE), and other related associations.
- Familiarity with Microsoft Suite, including superior Excel skills, and online databases.
- Preference for previous experience using Raiser’s Edge NXT, and Salesforce
Location
This is a hybrid role from our home office in Agawam, MA. Hybrid employees are expected onsite 60% of the time.
Compensation
A competitive salary ranging from $65,000–$75,000 annually commensurate with experience.
Benefits
- Health Insurance
- Vision & Dental Insurance
- Flexible Spending Plan
- Short Disability Insurance
- Long Term Disability Insurance
- 401(k) Plan with Employer Match
- Flexible work schedule policy
- Paid Sick, Holiday, Vacation, and Personal Time
To Apply
Apply Here
The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.
About PJ Library
PJ Library, a program of the Harold Grinspoon Foundation, was launched with a humble beginning in 2005, sending books to children in western MA about Jewish holidays, culture, and values. Today, PJ Library has exploded into an internationally recognized, $36M global cultural literacy venture that partners with philanthropists and Jewish communities around the world to provide families raising Jewish children with the gift of free, high-quality children's books and resources that foster deeper engagement with Jewish life.
Every month, PJ Library sends award-winning, age-appropriate Jewish-themed books to 680,000 children across the globe. With the support of the Harold Grinspoon Foundation, national philanthropists, and local supporters, families receive PJ Library books and resources free of charge, and we are committed to keeping PJ Library free.
About the Foundation
Founded in 1991 by successful businessman and philanthropist, Harold Grinspoon, the Harold Grinspoon Foundation (HGF) has invested more than $200 million in programs that make Jewish life and Jewish community more vibrant and more connected. Based in Agawam, Massachusetts, HGF and its sister foundation the Harold Grinspoon Charitable Foundation (HGCF), employ over 150 employees and offer national and international philanthropic programs that range from enhancing Jewish life throughout the US and the globe, to providing support and resources for local farmers, to honoring local public school teachers, to supplying over 680,000 free books monthly to children throughout the world.
The Foundation offers the stability of a nearly thirty-year organization, while also exhibiting the creative, exciting, and fast-paced spirit of a start-up. As an endowed foundation committed to serving its target markets, it offers long-term growth opportunities while also driving positive impact for all those served.