PJ Library International Project Manager



About PJ Library

PJ Library, a program of the Harold Grinspoon Foundation, was launched with a humble beginning in 2005, sending books to children in western Massachusetts about Jewish holidays, culture, and values. Today PJ Library has exploded into an internationally recognized $36M global cultural literacy venture; we partner with philanthropists and Jewish communities in over 35 countries to provide families raising Jewish children with the gift of free high-quality children's books and resources that foster deeper engagement with Jewish life.

The Harold Grinspoon Foundation (HGF), founded in 1991 by real-estate guru and businessman Harold Grinspoon, is one of the most entrepreneurial and business-oriented nonprofits in the nation. Based in the Springfield, Massachusetts, area and with over 130 employees, the HGF is committed to enhancing global Jewish life. The Foundation offers the stability of a 30-year established organization; the creative, exciting, and fast-paced nature of a start-up; and the long-term growth opportunities of an endowed foundation committed to its mission for decades to come.

Position Overview

Reporting to the Director of International Programs for PJ Library, who is based in New York City, the PJ Library International Project Manager (IPM) will be based out of the New York City or Agawam, Massachusetts office and work with PJ Library teams in various countries. The IPM will help organize a cohesive fundraising campaign and ensure donors are properly stewarded and have a positive experience as investors to PJ library.

The IPM will take leadership in three critical initiatives: overseeing the implementation of an ongoing donor-stewardship strategy, database management, and program invoicing and reporting.

Stewardship:

  • Organize the annual stewardship calendar for international funders, prospects, and stakeholders to ensure they are receiving holiday cards, digital updates, and copies of PROOF magazine.

  • Create and oversee timelines with partners to project manage each stewardship piece.

  • Coordinate with international directors to collect and organize content for written materials.

  • Collaborate closely with the donor relations team and director of international programs to identify new stewardship opportunities.

  • Work in conjunction with the events team to organizing funders' conference.

  • Circulate fundraising materials between global programs.

Database management:

Working closely with the development operations team, the IPM will

  • Manage campaign tracking on the database to ensure individuals are up-to-date for solicitations, payment collections, and various next steps.

  • Organize all necessary lists for various mailings.

Invoicing funders and partners:

  • Organize a strategy to ensure all funders are on one campaign cycle for the calendar year.

  • Enhance written communications and protocol for pledges, payments, and acknowledgement letters.

  • Work with the operations and finance teams to invoice partners around the world for subscription costs. Track payments and follow-up reminders.

  • Create and maintain a tracking system of each country's funding status and subscription numbers to help ensure programs are constantly funded with room for expansion.

Miscellaneous international program support:

  • Join global team meetings for check-ins.

  • Act as a liaison between international and various HGF teams.

  • Support the planning of the international directors' conference.

  • Work with the events team to incorporate international content into HGF conferences.

There may be international travel required once a year, depending on COVID-19 guidelines. Travel to the PJ Library headquarters in Massachusetts or the New York City office (depending on where employee is located) will be required at least quarterly.

Qualifications

  • 5-8 years of professional experience, preferably in a fundraising capacity.

  • Graduate degree preferred.

  • Highly organized, detail-oriented individual who is capable of self-managing and multi-tasking in a fast-paced, demanding environment.

  • Superlative organizational skills with impeccable attention to detail.

  • Outstanding written- and verbal-communication skills.

  • Excellent interpersonal skills and the ability to work collaboratively and independently.

  • Strong time-management skills with the ability to juggle multiple projects at once.

  • Creative-thinking and problem-solving skills.

  • Proficiency in Microsoft Office, Raiser's Edge, and Salesforce.

  • Knowledge of the Jewish community and Jewish communal organizations. Preferred knowledge of the global Jewish community.

Physical Requirements:

  • Prolonged periods of time working on a computer.

  • May need to lift up to 10 lbs. at times (accessing documents or files).

  • Quarterly travel to New York City office and home office in Agawam, Massachusetts will be required depending on where employee lives.

  • International travel may be required once a year subject to COVID-19 restrictions.

Compensation

Competitive salary commensurate with qualifications and experience.

Benefits:

  • Health insurance

  • Dental and vision insurance

  • Short- and long-term disability insurance

  • 401(k) retirement plan with employer match

  • Paid sick, holiday, vacation, and personal time

  • Flexible work policy with hybrid in-person/remote work

To Apply:

Interested candidates should submit cover letter and resume to jobs@hgf.org.

*Vaccination against COVID-19 is a condition of employment. The selected candidate will be required to provide proof of vaccination to Human Resources prior to start date. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.

#LI-Remote